One of the key features of SharePoint is versioning. But if not planned correctly versions can become your nightmare on a SharePoint project. During project planning phase perform requirements analysis on versions and once implemented educate end-users on how to use versioning correctly.

Versioning is a very good feature but Office documents can be huge so it is a good plan to limit the number of versions you want to keep in your document libraries.

Lesson 1 – Setting versioning limits

This lesson is very important, and, as a SharePoint consultant, you must know this by heart [:D]. It will also be useful for the following posts in this series.

You can restrict number of versions in following ways:
1) You can limit the number of major versions
2) You can limit a number of major version that will have minor versions
3) You CANNOT limit a number of minor versions to keep for a major version

Lesson 2 – Reaching version limit

When you hit your version limit the oldest version will be deleted. If major version limitation is set to 3, the following will happen when you publish version 5.0

Before

After

In next post I will try to explain the most common questions you will be asked about versioning by end-users on a SharePoint training.